Stock Advisory

Demat Account Concepts & Processes

The concept of Demat accounts is rather straightforward. It is an electronic way to hold all of one’s investments, such as bonds, shares, and mutual funds in one place, while also providing a safe and convenient platform to keep track of them.

Aims and objectives of a Demat Account

There are multiple reasons why the Demat account opening has been promoted aggressively since its inception. The rationale behind it is mentioned as under:

• The fact that Demat accounts allow the investor to hold shares in the electronic form eliminates the risk of misplacement, damage, theft, and forgery, as was the case with physical shares. Hence, the objective of a Demat account is to make handling of shares safer than before.
• A Demat account also aims to make operations simpler. Transfer of shares is now easier than ever, and it can be completed within a few hours as compared to months, previously. Moreover, the procedure to change address has been made seamless and less time-consuming with the advent of Demat accounts.
• Convenience is another area which Demat accounts look to improve. It has done away with, cumbersome processes like buying and pasting share market stamps, and restrictions on selling shares in odd lots. Thus making the process simple and convenient.
• Additionally, the electronic process means that transactions of shares involve much less paperwork, thus making it a cost-effective activity. Having understood the meaning and objectives of Demat accounts, let us now take a look at certain concepts and processes associated with such accounts.

Procedure

• Account holder/s must submit the duly completed form, in person, to the institution. Corporate accounts can be transferred or closed by an authorised signatory of the institution
• All holders must sign the form in the presence of an official from the DP
• Any one of the joint holders must sign in the presence of a bank personnel
• A stamped and signed copy of the crystal report or client master report from the central depository of the new account, where the transfer is being proposed, needs to be submitted
• All unused instruction sheets must be cancelled and returned
• Submission and verification of the self-attested identity proof copy by a bank official is mandatory
• Names and details of Demat account holders on new and old must be identical

Depository concepts

A depository is a centralised location where all electronic securities are held. India has two such depositories, namely the Central Depository Services Limited (CDSL) and the National Securities Depository Limited (NSDL). Under the Depositories Act, individuals can avail these services through one of the DPs.

Securities Dematerialisation

In this process, physical certificates are converted to electronic securities. All transactions are now executed electronically, which makes it mandatory for investors to follow suit.

Procedure of Dematerialisation

After submitting the certificate along with the Demat Request Form (DRF), the DP will verify the details before forwarding them to the Company or Registrar. The dematerialisation procedure is completed in approximately 30 days.

Dematerialisation Credit

On receipt of the DRF and physical securities, the Registrar or Company processes the request. On successful completion, an equal number of electronic securities is credited to the holders’ Demat accounts. If the request is rejected, investors need to contact the DP and seek assistance for the resubmission of a fresh DRF.

Transmission cum Demat

If the investment is held in a joint name of a deceased investor, surviving holder/s must submit the certificates, the death certificate, and the Transmission cum Demat form to the DP. The names of all surviving holder/s must match the details on the Demat account.

Transposition cum Demat

If the names on the Demat account do not match the names on the physical certificates, a Transposition cum Demat form must be submitted to the DP to convert these into an electronic form.

Re-materialisation

The electronic holdings are reconverted to physical certificates by submitting the Remat Request Form (RRF). The RRF must be signed by all holders, verified by the DP and then submitted to the Company or Registrar.

Freezing and De-freezing

Demat account holders can freeze their accounts by submitting a request to the DP. To de-freeze the accounts, holders must submit a request in the appropriate format as required by the DP.

Closure

A request form signed by all holders must be submitted. All holdings in the account must be transferred prior to closing the Demat account. In the case of pending dematerialisation requests or corporate actions Demat account, closure is not possible.
With an understanding of the various concepts and the process of how a Demat account works, users can start financial planning through equity investing.